Church Secretary Duties and Job Description
Understanding the Church Secretary Duties, Responsibilities & Job Description
The videos below will give you some details and better insight into your church secretary duties and responsibilities. The church secretary today has way more duties than in times past. From writer to event planner to newsletter designer and publisher, the list of duties for a church secretary are endless.
Underneath the videos, you’ll also find a sample church secretary job description which can help you if you are hiring a church secretary and need to know what to require, or if you are a new church secretary and need to know what can be expected of you.
|Understanding Your Role Part 1a||Understanding Your Role Part 1b|
|Understanding Your Role Part 2a||Understanding Your Role Part 2b|
|Understanding Your Role Part 2c|
Sample Church Secretary Job Description
TITLE: Church Secretary/Executive Assistant/Administrative
HOURS: Monday – Friday (Salaried – 40 hours per week)
Weekend hours may also be required depending on church
programs & events
- Must be a member in good standing
- College graduate or equivalent work-related experience
- Minimum of five years experience as an executive secretary
- Minimum typing – 85 WPM with accuracy and transcribing
- Strong computer skills are imperative (MS Windows, Word,
Excel, Access, PowerPoint, Outlook)
- Proficiency in the use of standard of office tools: typewriter,
copy machine, etc.
- Strong organizational skills
- Have excellent command of English composition and
PURPOSE OF POSITION:
Primary function is to oversee all activities of the main church
office as well as providing supervisory oversight to support staff
including Secretaries, Receptionists and other clerical staff. This
person would report directly to the Senior Pastor / Executive
Director / Department Manager
CHURCH SECRETARY JOB DUTIES INCLUDE, BUT ARE NOT LIMITED TO:
- Maintenance and organization of reception area.
- Ordering and maintenance of office supplies and
- Organization and maintenance of church calendar (and
- Pick up, distribution and dissemination of all mail and
- Screening and routing all incoming calls.
- Answer mail – correspondence (writing letters), phone
- Check email and respond.
- Coordinate scheduling for weddings and baptisms.
- Type, print, and fold weekly bulletins.
- Keep accurate membership records (new members,
baptisms, weddings, deaths, etc.).
- Process baby dedication requests and prepare baby
- Prepare Annual Reports.
- Schedule and attend board meetings and record minutes.
- Routine filing of paperwork.
- Prepare new members information packets and coordinate
- Coordinate travel arrangements for speaking engagements
- Setup up counseling meetings and other appointments.
- Coordinate employee meetings, lunches, etc.
- Notify all Pastoral Staff of member hospitalizations, deaths,
- Prepare, proof, print, and disburse weekly bulletins.
- Route incoming faxes to appropriate staff.
- Maintain and up-date all standard forms and ministry
- Maintain petty cash with accurate records and receipts.
The following items can be used if there is no accounting
manager or business administrator:
- Process weekly payroll.
- Make sure quarterly payroll reports are completed and
- Pay all incoming invoices.
- Some accounting and bookkeeping.
- Prepare and maintain an Office Procedures & Reference
OTHER GENERAL EXPECTATIONS INCLUDE:
- Should always exhibit professionalism, demonstrated by wellgroomed
appearance, conscientious work ethic, teachability
- Should be willing and able to work at a fast pace within a
variety of settings and circumstances, with composure and
- Should be willing to work evenings and weekends
- Should be willing to travel occasionally as the need arises.
- Should be ever conscious of the need for confidentiality.
- Should always exercise discernment and wise judgment.
- Should be a person who gives extreme attention to details
with an eye for excellence.
- Should have a non-lackadaisical attitude with the willingness
to seek new information, training, and resources as needed.
- Should be a self-starter, good at multi-tasking and
- Should possess strong administrative skills and the ability to
work independently without supervision.
Of course this is not an all encompassing list of duties. It is
just a guide to help you get a good understanding of the types
of tasks you should be doing each day.
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